okay guys Stefan here from project life
mastery in this video blog I'm gonna
take some time to answer some emails
that I've been getting on my blog and
you know I get quite quite a lot of
emails every day from people just asking
random questions you know about life or
whatever and I always make sure that I
respond to those people and do the best
I can there but I thought it'd be a good
opportunity just to share some of these
benefit from the answers that I have to
share as well and what I'll probably do
is you know segment this into different
video blogs for you guys to check out so
if you have any questions by the way you
can just reach me on my blog but a
project life mastery com click on
'contact and you can shoot me an email
there I'm pretty good at responding to
things but sometimes things get a little
bit hectic but don't be afraid to ask me
a question or shoot me an email but I
got an email here from Josh and it says
hey Stefan my question to you is how do
you stay organized I'm a college student
I also run my own businesses and I have
noticed that without some sort of
organization it is very easy to become
overwhelmed and fall off track for
hitting your goals maybe you could show
us how you organize your emails
different businesses how you organize
your desk and your overall environment
to make it suitable for high levels of
productivity
thanks and congrats again on buying your
first investment property is extremely
motivating to see you smash those goals
you set the beginning of the year keep
it up to your success Josh so thanks
Josh for the email when it comes to
organization you know I try to make
things simple I'd like to try to
simplify life as much as I can even
though that's you know very difficult to
do just because life can be very
complicated so much to focus on and so
much to do but simplicity is a really
important thing and sometimes you know I
noticed some people they're juggling too
many things more than what they can
handle and more than what any system out
there could really help them to juggle
and organize and so sometimes you know
it takes even eliminating certain things
or learning to say no to certain things
to really simplify your life so that you
can just be more stress-free and more
focused on the things that are really
important for you and that really matter
and that's some things that I had to do
you know last year and some meters
before is I made different transitions
out of certain businesses that were
requiring a lot of time and focus and
Restrepo and there's this you know my
life was just too difficult to organize
and so if your life is too difficult to
organize then you know there might be
certain things in your life you have to
change or you need to develop a new
system to help you stay more organized
and there is really too much that I
personally do to stay organized besides
planning planning is really you know
that the key to success and the key to
productivity in my opinion if you watch
the video blog that I had on you know my
life plan you'll know that I have goals
for different areas of my life every
year of my life
my health my body my businesses
relationship you know so I understand
life can be complicated and there's a
lot to focus on but you need that's why
you need that system and so what I do is
that you know I have you know my Excel
spreadsheet and make sure you refer to
that video blog and the blog post to
find out what that's about but I have my
goals my actions my outcomes everything
in each area in my life there and what I
do is I plan every week for the upcoming
week that is yet to come
so the week before you know on Sunday or
maybe the start of the week on Monday
what I'll do is I'll just focus on and
just look through all the goals that I
have for my for my life and then the the
individuals that I have goals that have
for each area of my life and I make sure
that I just kind of block off each time
or a certain for each goal each week to
make sure I'm focused on it making some
sort of progress towards those goals so
if you have multiple businesses you know
the week before they didn't have to plan
out okay when they're going to focus on
that business when you're going to focus
on this other business that you have
well what part of the the week or during
the day is we're going to focus on your
health going to the gym exercising what
part of the days or during the week are
you going to focus on your morning
ritual you know what days are going to
go with your friends and have fun or
you know be with your your your
life-partner or whatever so you need to
plan every week and that's personally
what I do um so I make sure I have all
my appointments laid out I know which
days I'm going to be going out and
having fun or socializing with friends
I'm gonna admit I know which days you
know I'm working on which businesses or
whatever and and I have a routine I have
a schedule for that and the routine is
really important because when you
incorporate that routine you don't have
to really think about it's just
automatic you just wake up and you go
and you wake up you look it up what the
plan is for that day and you just
execute that plan so I always make sure
I plan out a week before in the morning
part of my morning ritual I have a
journal where I plan out the day more in
detail and a look at what I need to get
done that day what are the most
important things I need to get done that
day like the highest leverage things
that I could do I also have an
accountability partner where we focus we
do a phone call first thing in the
morning at 8 o'clock and we talked about
the three most important things that we
need to get done that day and then at
the end of the day I've incorporated
this into my evening ritual got a video
blog on that too but we do a follow-up
just to talk about what we got done what
we didn't get done it and and just kind
of go over things there so I you know
like I said in my fan of systems I want
to make sure I have systems rituals a
part of my life that just make it
automatic and just make it very easy for
me to actually be organized and get the
things done that I need to get done so I
think that's really the secret is just
taking the time to plan things in
advance plan out your week in advance
know you know your students so you got a
certain schedule over when you're going
to school you're going to have to book
off what days of the week and what times
you're going to study you're gonna have
to book off what days of the week what
times you're going to work on your
businesses and then also what days
you're going to work out at the gym and
then maybe on the weekends you get a
book book off whatever date is there
you're going to go out with your friends
or have fun or whatever right certain
family functions and you do not you know
deviate from that plan for me I have to
say no to a lot of things because I
already have my plan and schedule in
place
people if they want to hang out with me
they can't just be like hey Stefan what
are you doing today do you want to hang
out my life doesn't work like that you
know I already have a plan for today and
I'm being proactive not reactive being
reactive is when you don't have any plan
and someone you know anyone can just
come in and distract you from whatever
it's a hey let's do this or this comes
up or whatever and you just go with it
because you don't have a plan you're
just reacting to the environment and
everything else around you and so to be
proactive you have to decide in advance
what you want your week to be what you
want your day to be and that's just
that's just how it is for you if you
want to really be organized and you're
going to make sure you eliminate those
distractions that are going to get you
away from that so having some sort of
journal having some sort of way to plan
your weeks and plan your days is really
really important another really big
piece is leverage and automation and
this is something that Tim Ferriss talks
about in the 4-hour workweek his book
which is really great book for everybody
to check out but you know I've been a
huge fan of automating my life as much
as possible in the last few years that's
why I'm a big fan of passive income the
only active income work that I do is
coaching and that's only because I enjoy
it a few years ago I started creating
online businesses because I I wanted to
basically have total freedom so I can
spend my time doing what I want to do
not what I have to do and in my opinion
there's no worse feeling of having to do
something everything that I do now is
because I choose to do it because I want
to do it because I enjoy it so I really
you know changed my life in so many ways
because I didn't I got to appoint my
life where I never really had to work
again all my expenses and everything
were paid for because I just had some
websites and some streams of passive
income that just paid for everything and
so that was a really important piece
whereas before I got in the passive
income thing I had another business
which was an active active business and
it was very stressful because I was just
juggling that and amongst many other
projects that I had going on
and with my passive income things is
just set it and forget it I never I've
got some businesses I haven't even
touched or really focused on in over a
year and they I still make you know I
have thousands of dollars that has come
in from those businesses into my bank my
bank account so that is one way that I
found a way to automate my income to
automate that so I didn't really have to
focus on it I can now free up that focus
and spend it in other areas of my life
you know another big piece in terms of
automation is outsourcing I always
source a lot of things in my life I have
a virtual assistant that works works
with me full time and have a few other
assistants that work with me on a
part-time basis but I have a virtual
assistant that handles a lot of things a
lot of elements from it with my other
businesses you know for example one of
my virtual assistants handles all the
emails all the customer support that
frees up a lot of time for me so I can
focus on other things that are more
important you know so I automate a lot
of things there with my virtual
assistant she works with me she lives in
the Philippines and I've been working
with her for almost two years now it's
been going great and and that and that's
a big piece
you know just if you if you're stuck
caught up in little mundane tasks with
your business or your life or whatever
look at outsourcing it I remember
there's a website I think it's called
ask Sunday comm and I think I used them
a few years ago when it came out because
Tim Ferriss from the 4-hour birth we
talked about them but they'll do a lot
of just day-to-day tasks that you're
already doing and you can just outsource
and hire them to do it for you so that
that's a really important useful thing
and then you can also outsource a lot of
your day-to-day stuff you know I don't
clean my own apartments at all I hire a
house a house cleaner to come in and
clean that every week or so just because
I think life is too short to clean your
own place and you know there's little
things like that that are probably taken
up your time that are just making you
more disorganized and have to focus on
all these things and not allowing you to
really focus on what's important for you
so that's something that I hire
recommend everybody to look into people
think that outsourcing cost a lot of
money and it doesn't you know my virtual
assistant in the Philippines I pair to
79 and our you know so it's really not
much at all and it provides a really
good lifestyle for her so that's another
big piece that my opinion can just
really help you be more productive and
be more organized with your life but
that's really the best advice I can give
you is just make sure that you have a
system for planning you know just to
have a journal plan out your weeks in
advance outsource and leverage as much
as you can so that will free up time for
you to really focus on the things that
are important and just simplify things
as much as possible you know don't try
to take on too much then you can really
handle you know and learn to say no to
things so I hope this answers your
question Josh thank you again for the
email and thanks again and we'll talk to
you bye
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